Job Description:
The Commercial Assistant provides administrative and operational support to the Commercial Lead. The role is responsible for assisting with the day-to-day coordination of commercial activities, maintaining accurate records, preparing reports, updating spreadsheets, and supporting the Sales and Commercial functions.

The position plays an important role in ensuring that commercial information is accurate, organised and available for decision-making. The Commercial Assistant will compile and prepare reports and data for review, while the Commercial Lead remains responsible for analysing the information, identifying trends and making commercial recommendations.

Key Responsibilities:

Commercial Administration
2.1 Provide administrative support to the Commercial Lead.
2.2 Prepare meeting agendas, minutes and follow-up action lists.
2.3 Maintain commercial files, records and documentation.
2.4 Prepare correspondence and commercial documents as required.
2.5 Coordinate meetings, appointments and supplier visits.
2.6 Assist with the organisation of commercial projects and activities.

Reporting & Excel Support
2.7 Prepare daily, weekly and monthly sales and commercial reports.
2.8 Compile data from Acumatica, Pepperi and other business systems into Excel spreadsheets.
2.9 Maintain and update reporting templates and commercial dashboards.
2.10 Produce basic charts, graphs and summaries using Microsoft Excel.
2.11 Ensure reports are accurate, complete and submitted within agreed deadlines.
2.12 Assist in preparing PowerPoint presentations and meeting packs.
2.13 Highlight any discrepancies or missing information to the Commercial Lead for review.

Commercial Data Administration
2.14 Maintain customer, supplier and product information within company systems.
2.15 Update commercial databases and records.
2.16 Ensure data integrity and accuracy across commercial documentation.
2.17 Assist with preparation of information for sales meetings, supplier meetings and business reviews.

Commercial Support
2.18 Provide administrative support to the Sales, Marketing and Commercial teams.
2.19 Assist with product launches, promotional campaigns and commercial initiatives.
2.20 Prepare documentation for supplier meetings and customer presentations.
2.21 Follow up on actions assigned by the Commercial Lead.
2.22 Liaise with internal departments to ensure information is collected and shared efficiently.

General Responsibilities
2.23 Maintain confidentiality of company information.
2.24 Comply with all company policies, procedures and quality standards.
2.25 Contribute positively to teamwork and continuous improvement initiatives.
2.26 Carry out any other reasonable duties assigned by the Commercial Lead.

3. Working Conditions
Normal office hours, with the possibility to work during unscheduled or at unusual hours when the business so warrants.

4. Experience

• Previous administrative experience 1 – 2 years preferred.
• Good working knowledge of Microsoft Excel, Word and PowerPoint.
• Excellent organisational and time management skills
• Good written and verbal communication skills.
• High level of accuracy and attention to detail.

Ideal
• Experience working with ERP or CRM system.
• Previous experience within a commercial, sales support or administration environment.

How to Apply: If you are driven, detail-oriented, and ready for a challenge, please submit your resume and a cover letter outlining your qualifications and why you are the best fit for this role to hr@pharmamt.com. We are looking forward to hearing from innovative candidates ready to contribute to our collaborative efforts.