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HR & Admin Assistant, Full Time

Pharma MT Ltd is a premier healthcare provider in Malta, renowned for representing top international pharmaceutical, cosmetic, and dermo-cosmetic brands, is currently seeking an HR and Admin Assistant to enhance our dynamic team.  This role combines duties in human resources and general administration requiring a keen eye for detail, excellent organizational skills, and a commitment to maintain confidentiality and compliance.

Key Responsibilities:

HR Duties

  • Post job vacancies on online portals, filter applications, and coordinate the interview process.
  • Manage the onboarding process and secure working permits for Third Country Nationals as needed.
  • Source and negotiate costs for new and existing employee tools, including IT systems, mobile phones, and company cars.
  • Prepare, update, and manage HR documents such as job descriptions, employment contracts, job offers, addendums, and KPI and target-based bonus sheets.
  • Oversee the offboarding process for existing employees.
  • Maintain and update HR matrices monthly.

General Administration Duties

  • Manage incoming calls, emails, and other forms of communication.
  • Welcome and assist clients and visitors.
  • Handle reconciliation of invoices and credit notes.
  • Maintain and organize office common areas.
  • Manage mail processing and distribution.
  • Undertake general office duties and errands.
  • Coordinate travel and accommodation for business needs.
  • Assist in event coordination and update monthly company statistics.


  • Bachelor’s degree in human resources, Business Administration, or related field.
  • Proven experience in HR and administrative roles, preferably in pharmaceutical or related industries.
  • Strong understanding of GDPR and other compliance regulations.
  • Excellent verbal and written communication skills.
  • Proficient in MS Office and HR information systems.
  • Organizational and time management skills.
  • Exceptional interpersonal skills and the ability to work effectively within a team.

What we offer:  Joining Pharma MT Ltd means becoming part of a supportive and professional environment that fosters growth and development.  You will help facilitate the smooth operation of our Administrative and HR team’s activities, directly impacting our efficiency and success.

How to apply: If you are driven detail-oriented, and ready for a challenge, please submit your resume and a cover letter outlining your qualifications and why you are the best fit for this role to  We are looking forward to hearing from innovative candidates ready to contribute to our collaborative efforts.

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