Pharma MT Ltd, a premier healthcare provider in Malta, renowned for representing top international pharmaceutical, cosmetic, and dermo-cosmetic brands, is currently seeking a dedicated Personal Assistant to enhance our dynamic team. The role offers a unique opportunity to engage deeply in the operational heartbeat of our company, supporting our directors and general manager and contributing to our organizational success.

Key Responsibilities:

• Provide administrative and secretarial support directly to the Directors and General Manager.
• Manage and organize meeting logistics, take minutes, and distribute them appropriately.
• Create, format, and edit reports, documents, and presentations.
• Maintain databases, manage data entry, and ensure accurate record keeping.
• Handle internal and external communication, including answering calls and managing correspondence.
• Make travel arrangements and manage scheduling and calendar events.
• Assist in preparing and organizing facilities for various events, including arranging necessary refreshments.
• Operate office equipment such as printers, copiers, and scanners.
• Process, register, and distribute all incoming and outgoing mail.
• Perform additional clerical and administrative tasks as needed including reception duties, as may be assigned from time to time.

Requirements:

• 3 – 5 years of experience as a Personal Assistant, with a strong preference for candidates who have worked in a similar role.
• Proficiency in MS Office applications (Word, Excel, PowerPoint) and strong capabilities in document and spreadsheet management.
• Advanced skills in typing, note-taking, record-keeping, and organizational tasks.
• Experience managing both internal and external correspondence.
• Familiarity with office technology (printers, copiers, scanners).
• Proficiency in using scheduling software, preferably MS Outlook.
• Excellent communication skills, both written and verbal.
• Exceptional interpersonal skills and the ability to work effectively within a team.

What We Offer: Joining Pharma MT Ltd means becoming part of a supportive and professional environment that fosters growth and development. You will play a crucial role in facilitating the smooth operation of our executive team’s activities, directly impacting our efficiency and success.

How to Apply: If you are driven, detail-oriented, and ready for a challenge, please submit your resume and a cover letter outlining your qualifications and why you are the best fit for this role to hr@pharmamt.com. We are looking forward to hearing from innovative candidates ready to contribute to our collaborative efforts.