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Personal Assistant, Full Time

Pharma MT Ltd, a premier healthcare provider in Malta, renowned for representing top international pharmaceutical, cosmetic, and dermo-cosmetic brands, is currently seeking a dedicated Personal Assistant to enhance our dynamic team. The role offers a unique opportunity to engage deeply in the operational heartbeat of our company, supporting our directors and general manager and contributing to our organizational success.

Key Responsibilities:

  • Provide administrative and secretarial support directly to the Directors and General Manager.
  • Manage and organize meeting logistics, take minutes, and distribute them appropriately.
  • Create, format, and edit reports, documents, and presentations.
  • Maintain databases, manage data entry, and ensure accurate record keeping.
  • Handle internal and external communication, including answering calls and managing correspondence.
  • Make travel arrangements and manage scheduling and calendar events.
  • Assist in preparing and organizing facilities for various events, including arranging necessary refreshments.
  • Operate office equipment such as printers, copiers, and scanners.
  • Process, register, and distribute all incoming and outgoing mail.
  • Perform additional clerical and administrative tasks as needed including reception duties, as may be assigned from time to time.


  • 3 – 5 years of experience as a Personal Assistant, with a strong preference for candidates who have worked in a similar role.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint) and strong capabilities in document and spreadsheet management.
  • Advanced skills in typing, note-taking, record-keeping, and organizational tasks.
  • Experience managing both internal and external correspondence.
  • Familiarity with office technology (printers, copiers, scanners).
  • Proficiency in using scheduling software, preferably MS Outlook.
  • Excellent communication skills, both written and verbal.
  • Exceptional interpersonal skills and the ability to work effectively within a team.

What We Offer: Joining Pharma MT Ltd means becoming part of a supportive and professional environment that fosters growth and development. You will play a crucial role in facilitating the smooth operation of our executive team’s activities, directly impacting our efficiency and success.

How to Apply: If you are driven, detail-oriented, and ready for a challenge, please submit your resume and a cover letter outlining your qualifications and why you are the best fit for this role to We are looking forward to hearing from innovative candidates ready to contribute to our collaborative efforts.

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